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Find meeting space
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Find meeting space, search for large event space for rent
Use the search box above to find hotel meeting spaces, event space pricing and book function venues. We also have advanced search options to allow you to filter results by price (i.e. luxury hotels vs. cheap hotels) and star rating. You can use the hotel map feature to view the hotels on a map along with the rates.
Planning a wedding, get-together or another special event?
Are you coordinating a wedding, family get-together, sports tournament, awards event, incentive trip, hospitality area, or other special event? Our meeting space portal will enable you to explore the possibilities at over 50,000 hotels and venues worldwide. We are confident you will find the ideal fit for your function, whatever it may be. By filling in the fields above, your event specifications will be sent to all of our hotel and venue partners in your selected location(s) (up to eight destinations may be searched at one time) and they will respond with offers and availability for your event. You are able to use "Advanced filters" to view your responses sorted by price or star rating of the hotel or venue. By clicking on the "Hotel map" tab, you can compare the distance of your potential event sites to any other locations you may be visiting over those dates (i.e. fields for sports tournaments, churches or weddings and parks for family get-togethers).
There will often be a charge for the use of space for your event called "meeting room/function space rental". This rental charge can sometimes be negotiated depending upon food and drinks, audiovisual, and/or guestroom guarantees. For instance, if you are searching a venue for a wedding, the space used for the ceremony and wedding breakfast may be discounted or provided free-of-charge, depending upon your food and drinks spend. If you have your sights set on a particular hotel or venue, being flexible with your dates can help them find a spot in their function book to give you the space that you want.
Factor in local taxes and fees
Be sure to also leave room in your budget for applicable taxes and fees. Such additional charges can apply to space rental, food and drinks, audiovisual, guestrooms and other services. Taxes will vary by geographic location. Service charges are very common, as they relate to the people who set-up, serve and execute the event. When reviewing menus for sit-down meals, the pricing is often listed as "exclusive", meaning exclusive of tax and service. Prices will often be described as x amount per person, "plus plus"; or plus tax, plus service (meal price x multiplied by 1.percentage of tax multiplied by 1.percentage of service).
It is not possible to anticipate all taxes, fees and charges on a general scale as they vary by hotel/venue and event specifics. When you begin corresponding with the hotels and venues which interest you for your event, be sure to ask them to outline any and all taxes, fees and charges. Viewing a total price will not only make you more comfortable that there won't be any surprises on your bill, but will also be helpful when deciding between options.
How will I feed my guests?
In regards to a social event, especially if this is your first time planning something of this magnitude, there can be a lot of questions. You may wonder what food to order, and how much? If drinks will be served, should you offer a hosted bar, pay on consumption or offer drinks vouchers? What time of day do you want the event to start? What is the parking situation: does the location offer self-parking, valet parking, or both, and what are the costs? You may not foresee needing audiovisual equipment, but it can be a nice and memorable touch for social events to play videos and slideshows of those being honoured, or create a visual recap over a period of time with accompanying music. If you have a budget in mind, many venues can alter/customise their menus and services to help align themselves with your financial needs. Your contact at each venue should be able to guide and help you through this entire process, making it a fun and enjoyable experience with a gratifying and memorable outcome.
Your assigned hotel catering contact
To meet your contact, refer to your account for incoming responses from interested hotels and venues. When you receive an offer that interests you, click the "accept bid" button and contact information will be exchanged. You will often be corresponding with a Catering or Event Manager. This is the person who will see you through your special event.
Our clients are entitled to exceptional service and wonderful memories. If you have questions, need advice or have feedback about any phase of your event planning process please contact us. We look forward to making your event a success.